SEWP VI Ordering Guide

|Information about SEWP

NASA SEWP VI – The NASA SEWP (Solutions for Enterprise-Wide Procurement), pronounced “soup”, provides the latest Information Technology, Communication, and Audio-Visual (ITC/AV) solutions and services for all Federal Agencies and their approved contractors. Created in 1993, SEWP I was the first Government-Wide Acquisition Contract (GWAC) in the federal acquisition space. Originally, the contract vehicle provided only technology products for NASA and all other agencies. SEWP has continually evolved over the past 30 years, expanding its scope to meet the requests of its customers. The SEWP vehicle represents acquisition innovation within the Federal Government. The program is self-funded through usage fees (0.34%) and provides all Federal agencies with acquisition support – more than 50,000 orders a year. SEWP VI will allow for multiple Contract Types: Firm Fixed Price; Time and Material; Labor Hour; Fixed Price Award Fee; Fixed Price Incentive Fee; Fixed Price Economic Price Adjustment; or any hybrid of commercial contract types for orders.

|SEWP Mission

The SEWP Program Office manages a suite of government-wide IT products and services contracts that enable NASA and all Federal Agencies to achieve their missions and strategic initiatives by providing streamlined access to critical technologies and solutions. The Program provides best value for the Federal Government and American taxpayer through innovative procurement processes, premier customer service and outreach, acquisition insight, and partnership with Government entities and Industry.

|SEWP Vision

SEWP will provide Federal Agencies high availability access and insight to strategic solutions through utilization of SEWP’s suite of ICT products and services. High level agency decision makers will have direct access to their acquisition data to assist with strategic oversight and control of internal ICT acquisition and external supply chain processes.

|Fair Opportunity

FAR 16.505(b) (1) provides that each contractor shall be given fair opportunity to be considered for each order exceeding $10,000 and issued under multiple award contracts. The FAR states that the method to obtain fair opportunity is at the discretion of the Contracting Officer (CO) and that the CO must document the rationale for placement and price of each order. Using the SEWP online Quote Request Tool is the recommended method to assist in this activity and to augment the required decision documentation. The SEWP Quote Request Tool (QRT) will automatically include the Contract Holders within a selected Group or based on a suggested source.

|Regan Technologies Corporation SEWP VI Contract

Regan Technologies Corporation is a CVE verified Service Disabled Veteran Owned Small Business (SDVOSB). Our SEWP contracts are listed under Groups A, B, & C . Benefits of using SEWP VI:

• Available leasing and financing options
• A range of choices from multiple manufacturers and competing products
• Multiple competing contractors means competitive pricing
• Sell prices drop as list prices drop
• Products and prices can be added and refreshed quickly
• Each delivery order can specify its own special terms

What’s in Scope for SEWP VI?

SEWP is designed to provide a broad suite of Information Technology, Communication and Audio Visual (ITC / AV) solutions and services. Technology is ever-evolving and for that reason SEWP’s processes enable our Contract Holders to add new commercial technology and IT services to their contract daily, as requested by our customers. The focus of SEWP is on the full suite of technology offerings that simplify Governmental access and Industry offerings across the entire ITC/AV solutions and services landscape. SEWP is composed of three (3) scope categories detailed below. If you would like SEWP to determine if your requirement is within scope of the SEWP VI contract, please send an overview and/or bill of materials (BOM) to help@sewp.nasa.gov and we will quickly review and provide feedback.

The SEWP Contracts were awarded by scope category, the three categories are:

• Category A – ITC/AV Solutions
• Category B – Enterprise-Wide ITC/AV Service Solutions
• Category C – Mission-Based ITC/AV Service Solutions

SEWP Marketplace

The SEWP Marketplace will be defined as the entirety of SEWP, including all Contract Holder & Procurement information on the SEWP’s  website, pricing information within the SEWP Online Catalog, all supporting applications as well as the customer service expertise offered.

SEWP Online Catalog

The SEWP Online Catalog will be defined as the entirety of the SEWP database of record. Customers can search the Online Catalog by part number, item keyword, or provider. They can browse the Online Catalog for market research purposes, for micro-purchases or to request quotes from the Contract Holders. This new Online Catalog will have all available CLINs and Storefronts and BPAs available to customers.

|Quoting Process

1. In order to Generate an RFQ, please utilize the SEWP’s Quote Request Tool.
2. Regan Technologies shall provide a quote for the desired products and/or services.
3. Customers who are in need of obtaining Services/Support information should contact Regan Technologies at (202) 869-0120 or send an email request to federal.gov@regantech.com or use our Contact Us form to get in touch with our dedicated team.

For more complex requirements, contact our Regan Technologies NASA SEWP Program Manager Payal Anand at (703) 459-6777 or payal.anand@regantech.com. You may also call our Deputy Program Manager Michelle Lawson at (703) 338-2780 or michelle.lawson@regantech.com.

|Ordering Process

The internal ordering process of each agency varies. The process and accompanying forms for PR’s and DO’s that are issued against a SEWP contract is defined by the issuing agency and not the NASA SEWP Program Management Office (PMO). The typical process, however, is for an end-user to determine a requirement and generate a purchase request (PR). The PR along with any necessary funding information is sent to that Agency’s procurement office which results in the issuance of a delivery order (DO). Any valid Federal Agency DO form and the associated delivery order number may be used. The NASA SEWP Program Management Office (PMO) does not issue DO’s – these must be issued through the issuing Agency’s procurement office. The SEWP Program Management Office (PMO) reviews, processes and tracks issued DOs and forwards them to the Contract Holder(s)

Some agencies have special requirements for issuing IT Delivery Orders. It is the Issuing Agency’s Contracting Officers’ (COs/KOs) responsibility to be aware of any agency-specific policies regarding issuing orders via an existing contract vehicle and Government Wide Acquisition Contracts. There are no requirements under the SEWP Contracts for issuing agencies to use other intermediary procurement offices, except as directed through their own internal policies.

Regardless of Agency-specific Ordering processes, the general flow for SEWP orders is:

If modifications are made to any order, these modifications must also route through the SEWP Program Management Office (PMO).

To assist you in preparing your delivery orders, below you will find important information in reference to processing delivery orders through the SEWP Program office. Please feel free to contact the SEWP helpline if you have any questions concerning your purchase orders, our web-tools or any SEWP related topics at (301) 286-1478. Our hours of operation are as follow Monday – Friday 7:30 am to 6:00pm EST

Delivery orders are required to contain the following information for processing. If the below information does not appear on the delivery order, the order may not be processed or processing may be delayed.

• Delivery Order Number (any valid Government DO is allowed)
• Quote from a SEWP Contract Holder verifying the viability of the order
• Date Delivery Order Issued
• SEWP Contract Number
• SEWP Contract Holder’s mailing address and phone number
• Issuing Office: Agency Name and Mailing Address
• Ship to Office: Agency Name and Mailing Address
• Total dollar amount of order
• Contracting Officer’s Signature
• Contracting Officer’s Phone Number
• Date Delivery Order Signed
• Line Items/Pricing

NOTE: If the above information does not appear on the delivery order, processing may be delayed.

• NASA requires a surcharge for SEWP orders that is bid to you on your quote sheet. The surcharge amount is 0.34% of the total order.
• Fax or email the order to the NASA SEWP BOWL; fax to (301) 286-0317 or email to sewporders@sewp.nasa.gov. Upon receipt of the order, NASA is able to record the order and assign a tracking number.
• Additional information about Regan Technologies Corporation: UEI: PJ2BS3KYWKS5 Cage Code: 365K3 SEWP Contract Numbers: Category A/80TECH24R0001, Category B/80TECH26D1192, Category C/80TECHD0047 TIN: 06-1485273 Address: 515 Centerpoint Drive, Ste. 115 Middletown, CT 06457-7570

|Post-Award Contact

Once the order has been placed with SEWP you will receive regular e-mail updates regarding an order confirmation, shipment tracking, or other information regarding installation, warranties, and/or any other post award relevant information pertaining to your order. If you have any questions whatsoever, please send an email to fedservice@regantech.com or call 202-922-4464 and someone will direct you to the appropriate Regan Technologies resource(s).

If, at any time, you encounter a problem with your order please contact our Regan Technologies Corporation NASA SEWP Program Manager Payal Anand at (703) 459-6777 or payal.anand@regantech.com. You may also call our Deputy Program Manager Michelle Lawson at (703) 338-2780 or michelle.lawson@regantech.com.

|CLINs and Pricing

Contract CLINs are available on NASA’s website www.sewp.nasa.gov. Users can search for CLIN, product number, product description, or other search criteria.

If you require a new product to be added to Regan’s SEWP contract, we can typically accommodate the change in one business day or less.

Purchase Agreements

SEWP users can easily put in place multi-year Purchase Agreements that are similar to GSA-based BPAs.

Special CLINs

CLINs ending in “-Z” are used for products or services with prices that vary from order to order. These prices vary depending on several factors: the products/services purchased, quantities purchased, total purchase price, etc. The “-Z” CLINs are as follows:

• TRAVEL-Z: Travel expenses based on the current Government rates for per diem and transportation. Any other travel cost related to order fulfillment, e.g. installation, shall be negotiated on a per- order basis.
• CREDIT-Z: Credit Discount. Any credits such as trade-ins.
• DELIVERY-Z: Delivery Fee.
• GOVERNMENTAL-Z: External Government imposed fees such as California Waste fee, tariffs, etc. Additional costs imposed by a Governmental entity not directly specific to the SEWP contracts. Detailed description must be included on the quote.
• PURCHASECARD-Z: surcharge for Government payment using a Government Purchase Card or similar authorized credit card.
• ODC-Z: Other Direct Cost. Supporting documentation may be requested.
• OVERHEAD-Z: Expenses directly related to the management of an order’s award.
• GENADMINI-Z: expenses incurred in the day-to-day operations of a business. 

|Credit Card Orders

Regan Technologies Corporation accepts all common forms of Government Credit Cards/Purchase Cards. Please inquire with your Sales Representative about processing Credit Cards transactions on the SEWP Contract.